Ensuring 11,000 athletes from more than 200 countries descend on one city over 16 days is a logistical challenge at the best of times. Now consider doing it during a pandemic that’s upended airlines’ flight schedules, closed international borders and made any movement without vaccinations and multiple COVID-19 tests impossible.
For hundreds of Olympic organizing officials eyeing the start of the Tokyo Games in just 18 days, it’s a major headache. Forget about medal tallies and post-race parties (to the limited extent they’re permitted at all), just getting to Japan on time is half the battle.
For example, take Fiji, a tiny South Pacific island nation best known for its pristine beaches and tropical seas. The Fijian men's and women's Rugby Sevens — plus a handful of swimmers, sailors and other athletes — aren't flying coach so much as cargo. From Nadi to Narita, Team Fiji will fly on a service that generally transports express mail and chilled seafood like tuna and mahimahi.
"Travel is definitely a major challenge,” said Lorraine Mar, head of the Fiji Association of Sports and National Olympic Committee. "Fiji Airways isn’t doing any commercial flights at the current time so we’re going up on a cargo run.”
Mar said Fiji was trying to coordinate with other South Pacific nations to "do a milk run around the other islands to to collect everyone, but it wasn’t commercially viable.”
Papua New Guinea’s team plans to fly to Brisbane and then onto Tokyo while Samoa’s squad will likely go first to Auckland and then fly Air New Zealand, she said.
Other teams are finding they have to travel thousands of miles in the wrong direction before making their way to Japan.
Under normal circumstances, the Sri Lankan team would have taken a flight to Singapore and from there onto Tokyo. But with COVID-19 cases still averaging almost 2,000 a day, Sri Lanka, an island to the south of India, is on many countries’ banned lists. Singapore doesn’t allow anyone with a recent travel history to even transit through the city-state.
As a result, the 10-strong team across disciplines including badminton, judo and archery, is booked on Qatar Airways via Doha, according to National Olympic Committee of Sri Lanka President Suresh Subramaniam. They've got a back-up flight on SriLankan Airlines in case the situation changes.
"I hope and pray nobody falls ill once we go to Japan,” Subramaniam said. "We’ve got an extra doctor flying with us this time to look after any COVID issues. We’re taking every precaution.”
Although most athletes have been fully vaccinated and games organizers require negative COVID-19 tests prior to arrival, there have already been some upsets. Two members of Uganda’s Olympic squad tested positive in Japan last month, despite having been inoculated earlier. Then over the weekend, a rower from Serbia tested positive.
Even the fastest woman alive can’t avoid all the logistical hurdles along the road to this year’s extraordinary Olympics, which will be held with no international spectators and strict social-distancing measures that include rules around how many hours after their race athletes must depart the village.
Jamaican sprinter Shelly-Ann Fraser-Pryce, the odds-on favorite for the women’s 100 meters, faces a labyrinth of connecting flights, layovers and paperwork just to get to Tokyo. "I have a Jamaican passport so it’s even more difficult for me to travel,” the two-time Olympic champion said.
For the 34-old-sprinter, the trip is a nearly 13,000-kilometer journey. Fraser-Pryce anticipates she will travel from her home in Kingston to Miami, then on to London to catch a connecting flight bound for Tokyo. Because the pandemic has elevated fares, the cheapest flight from Kingston to Tokyo on economy runs to nearly $5,000 on Expedia.com
Meanwhile, the Brazilian delegation — a large group of almost 300 athletes competing in events such as fencing, skateboarding, shooting, swimming and gymnastics — had to scramble to get flights on Lufthansa after its original carrier Air Canada canceled flights that would have taken the team via Toronto.
"Due to the pandemic, we had to make some necessary changes that demanded creativity,” Brazilian Olympic Committee President Paulo Wanderley Teixeira said, adding that even getting the sporting equipment to Tokyo has been a "true war operation.”
"We also had a few surprises regarding airline tickets. For example, we had a contract with an airline and had already paid 80%, but they changed their route and canceled,” Teixeria said. Flying Lufthansa via Frankfurt is more costly but at least the team is able to pick up some of its athletes who happen to be training in Europe en route, he said.
Another particular logistics problem of holding the games during a pandemic has been that many athletes haven’t been able to train in locations they would have normally. Difficulty traveling internationally has also made getting to the necessary qualifying events extremely tricky.
Jamaica’s track team would typically have trained and competed in Europe for a few weeks before the games. An earlier plan to train in Tottori Prefecture, about 400 miles west of Tokyo, was also scrapped, according to Fraser-Pryce. That means she’ll get less time to work out the passing of the baton to other teammates in the relay.
Argentine sailor Santiago Lange, who won gold at Rio in 2016, is one of the luckier ones, having left South America for Sicily in Italy, where the wind and weather conditions are similar to Japan. He and his crewmate Cecilia Carranza Saroli are now in Barcelona, waiting for their flight to Tokyo later this week.
"We normally have at least 90 days to get to know the conditions, and now we’ll have only eight. Those eight days for our particular sport are not enough,” said Lange, who wasn’t able to sail in Argentina for several months due to COVID-19 restrictions last year.
In the pair’s rented house in Sicily, they put up pictures of Mount Fuji to stay mentally connected. "In normal circumstances, we’d compete in at least 10 competitions a year. We did only two last year,” he said.
And of course, as athletes in places far from international hubs check their luggage and boarding passes one last time, the virus that has laid waste to so many lives, hopes and dreams is never far from their thoughts.
"We usually think of the race,” said Selemon Barega, an Ethiopian long-distance runner who competes primarily in the 5,000 meters. "But now the fear of the virus is also running in our minds.”
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